Moldova goes E-Procurement: transparent and paperless

 A woman working at the computer
The E-procurement system makes public procurement processes more accessible and more transparent. Photo: UNDP Moldova/Julie Pudlowski

The Agency for Public Procurement of the Government of Moldova launched the first-ever electronic procurement system which brings Moldova closer to the EU standards and requirements in the management of public procurement processes.

Developed with UNDP support, the system facilitates an easier and more transparent access to public procurement processes and data for both users of the system and the general public. In addition, the system is paperless, saving 2 million paper sheets (8 tons of paper) per year (2011 data).

As the system is continuously up-dated with new electronic functions, it has been  piloted in 34 central public authorities allowing access to the mostly used types of procurement procedures. To launch the new system, the legal framework and business processes have been adjusted; new IT technology applied, and reporting and statistical indicators as well as a Common Procurement Vocabulary were developed. Public authorities and businesses were trained on how to use the new system.

The system works 24/24 hours and reduced the number of contracting authorities' visits to the Public Procurement Agency from 5-6 to just one for registering the contracts. More so, the documentation packages are available online free of charge replacing the 200 lei fee per package in the past.

By January 2013, 34 contracting authorities had been guided through the system in over 320 of public procurement procedures, while 117 tender procedures were completed and 192 contracts worth 246 million lei were signed.